| |
 |
San Jose McEnery Convention Center
150 West San Carlos St.
San Jose, CA 95113
Contact: Jessie Anderson
Phone: 408-792-4194
Email: janderson@sanjose.org
|
|
Venue Overview
Silicon Valley’s Premier Venue
As the flagship of San Jose's convention facilities, the San Jose McEnery Convention Center will be the focal point of your meeting, a hub of activity and excitement where your attendees will converge. From the Convention Center, your meeting will radiate
outward, extending seamlessly into nearby facilities and venues.
Highlights
Meeting planners will find plenty of space inside the convention center. We have the ability to host events of all types and sizes by offering:
- 143,000 square feet of column-free exhibit space
- Room for 1,000 10' x 10' booths
- A 22,000-square-foot ballroom
- 100,000 square feet of pre-function space
- Up to 31 meeting rooms with capacities from 50 to 2,400 in theater-style seating
- Banquet seating and kitchen facilities for 5,000
Venue Requirements
- Communications Services
- Contracting Space
- Liability Insurance
- Food and Beverage
- Audio / Visual
- Labor
- Lighting
- Electrical
- Equipment and Services
- Police
- Emergency Medical Technician
- Advertising
- Videotaping
- Ticketing
- Parking
- Event Services Manager (Facility User's Guide)
1. Communications Services
The San Jose McEnery Convention Center is one of the most technologically advanced meeting facilities in the world. Our global communication services provide hyper-speed network infrastructure for a meeting that takes place on the cutting edge of technology. Available networking services include:
- Webcasting
- Cyber cafes
- Satellite transmissions
- Video streaming
- Voice and video over IP
We have connected all of our convention facilities to the network, so all you need to do is plug in. The entire system is extremely easy to use, and we’ll even provide on-site, qualified support personnel to assist you from beginning to end.
For more information check out the Services section.
2. Contracting Space
Due to high demand and limited supply of event space, we cannot place any temporary holds on our event space. Your event is considered contracted when we have received a signed original contract and deposit.
3. Liability Insurance
All events in our facilities must carry a liability insurance policy with one million dollars of liability coverage. Please review the following forms that detail our requirements and a list of preferred insurance providers.
Insurance Liability Requirements
Insurance Endorsement Form Sample
Insurance Providers
4. Food and Beverage
When it comes to feeding your attendees, only the best will suffice. Using only the freshest ingredients, Executive Chef Vincent Lai dazzles any number of diners from 20 to 200 with his famous Chef’s Table — providing planners with a "taste of San Jose" right in Chef Lai’s kitchen. Many have enjoyed this unique tasting experience San Jose offers.
Centerplate is our exclusive provider of all food and beverage in our facilities. No outside food and beverage is allowed. Please review the policies and procedures included in our catering menu.
Centerplate Catering Menu
5. Audio / Visual
Visual Aids Electronics is our preferred provider for audio visual services in our facilities.
For more information, please contact Zack Brush, our Visual Aids Electronics representative.
Zack Brush
Tel (408) 792-4149
Fax (866) 929-6775
Email zbrush@vaecorp.com
6. Labor
Team San Jose has partnered with the local unions to provide quality labor for all audio / visual productions. Please consult your Event Services Manager for more information and rates.
7. Lighting
Team San Jose charges for the use of special lighting as well as the labor to operate the systems.
Please review the attached lighting equipment sheet. These prices do not include the union labor required to operate the lighting system.
8. Electrical
Electrical service is available in all of our facilities at an additional charge. Please consult your Event Services Manager for more information and rates.
Electrical Utilities
9. Equipment and Services
Your Sales Manager will disclose what equipment is included in the room rental price.
Please review the attached list for any additional equipment costs i.e. staging, pipe and drape, exhibitors tables and chairs, and electrical.
Miscellaneous Equipment
10. Police
All event security must be provided by the client. Any event open to the public, with attendance exceeding 1,000 attendees, or where alcohol is served, will be required to have police presence in addition to contracted event security. Please confirm your police requirement with your Event Services Manager.
If your event requires police presence, the officers must be present 30 minutes before, during, and 30 minutes after your event.
The current rate for police detail is $40 per hour per officer. In addition, a one time $25 administrative fee will be charged. These fees are due to your Event Services Manager 48 hours prior to your event.
Labor
11. Emergency Medical Technician
Team San Jose requires an Emergency Medical Technician for any event with more than 1,000 attendees.
If your event requires Emergency Medical Personnel, the technician must be present 30 minutes before, during, and 30 minutes after your event.
The current rate for Emergency Medical Personnel is $37 per hour per Technician. In addition, a one time $25 administrative fee will be charged. These fees are due to your Event Services Manager 48 hours prior to your event.
Labor
12. Advertising
We are pleased to announce the formation of Team San Jose Advertising servicing the San Jose Convention and Cultural Facilities. TSJ Advertising offers many forms of advertising and sponsorship opportunities at all of the Team San Jose Managed Venues and is the exclusive provider for electronic signage.
These opportunities include both electronic and static signage in the public and semi-public areas within the facilities, and outside the facilities as well. Electronic signage encompasses our plasma screen displays throughout the convention center, a prominent 11 foot triple display, and an LED wall marquee. This is a great opportunity to attract passers-by to your event, or for show exhibitors to entice more foot traffic to their booth. Some new opportunities include restroom advertising, Gobo projection systems, sponsored recycling bins and advertising banners in the concession areas. Additionally we are able to provide all of the usual forms of advertising including free standing signs, glass decals, banners, floor decals, stair kick-strips and column wraps.
For a more complete list of opportunities, contact:
Diane Phillips at (408) 792-4116 or dphillips@sanjose.org
13. Videotaping
If you plan to videotape / record your event, Team San Jose will charge a $250 fee per event. Please see your Event Services Manager for more information.
14. Ticketing
Typically, Team San Jose charges a fee of 15% of the gross ticket sales for ticketed events or a facility rental fee, whichever is greater.
A final ticket manifest must be provided to Team San Jose at the end of your event. Your Event Services Manager can provide you with more information and a list of ticketing agencies.
15. Parking
16. Event Services Manager
After contracting your event with Team San Jose, you will be assigned an Event Services Manager who will guide you through planning your event. Please review the following documents that will assist you in this process.
Facility User's Guide |
|
